Senior Office Manager – Administrative & Process Lead (Japan)

DRS Automotive Solutions Japan K.K. is establishing a long-term presence in Japan as part of its global operations across Europe, North America, the Middle East, and Asia-Pacific.

We are seeking a Senior Office Manager to take full ownership of administrative and internal processes within the Japanese organization. This role is responsible for building and maintaining a structured, efficient, and scalable administrative foundation.

The position includes responsibility for finance coordination, contract management, and internal processes, while also driving the implementation of digital tools and modern workflows. A strong focus is placed on the use of technology and AI to improve efficiency and support the organization’s growth.

Key responsibilities include:

• Full ownership of all administrative processes and internal operations

• Coordination of finance-related activities, including invoicing, expenses, and external accounting

• Preparation and management of contracts and documentation

• Development, implementation, and optimization of internal processes and workflows

• Management and implementation of digital tools (e.g. Microsoft 365, CRM, cloud systems)

• Identification and application of AI-based solutions to automate and improve administrative tasks

• Acting as a central coordination point between management, operations, and external partners

• Ensuring structured communication and efficient information flow across the organization

This role is designed for a structured and proactive professional who takes ownership and is motivated to build efficient systems within a growing international company.

• 5–10+ years of professional experience in office management, business administration, or operations

• Proven ability to manage and structure administrative processes

• Experience with finance coordination, contracts, and internal documentation

• Strong organizational skills with a high level of attention to detail

• Ability to work independently and proactively in a developing organization

• Strong digital affinity and experience with modern tools (e.g. Microsoft 365, cloud systems)

• Interest in and willingness to actively use and develop expertise in AI tools and automation

• Ability to identify inefficiencies and implement structured solutions

• Experience in international or fast-paced environments is a plus

• Japanese: Native

• English: Business fluent